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Assigning content owners – how do you do it?

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    • 17 Mar 2016 at 08:35 #2155
      SarahJeffs
      Participant

      Hi there, I’m interested how others are recording content owners for tasks.
      We currently record them on the spreadsheet of work recorded outside the intranet, however I’d like to have this recorded on an individual task so when we do a content report I can filter this and send out to owners directly for review.
      I would also be interested in displaying this on the page instead or in addition to the editor.

      It would be great to hear your thoughts govintranetters : )

    • 17 Mar 2016 at 08:38 #2156
      SarahJeffs
      Participant

      Ps. still can’t change my avatar with an uploaded image, sorry I look so green and angry!!

    • 29 Mar 2016 at 10:41 #2170
      Tom Andrew
      Participant

      Hi Sarah,

      I have been changing the author of each task to manage this. If you edit a Task and scroll right down you should find a “Author” menu. You should be able to then change the author from you, to the person responsible. If the menu is missing, select it from “screen options” which is on the top right when you are editing a Task.

    • 19 May 2016 at 11:24 #2258
      SarahJeffs
      Participant

      Thanks Tom, yes I’m considering creating generic authors for departments across the business and using this for content review. The previous editors were using their individual names and as the intranet admin team loaded most of the content we weren’t recording the owners very effectively.
      I’m considering asking HT to develop a way to report from the system on posts so that I can extract a spreadsheet which includes:

      Posts by type along with:
      Title
      URL
      Child/parent pages by ID?
      Author
      Date of last revision
      Category
      Sub category
      Tags
      Keywords
      Relevanssi keywords
      Published state – draft pending published etc

      Documents by type with:
      Title
      URL
      attached or detached and to what post
      Category
      Sub category
      Author
      Date uploaded/updated

    • 19 May 2016 at 13:38 #2262
      NatalieS
      Participant

      Hi Sarah,

      I’ve been adding a named page owner in text right at the bottom after the content. Also experimenting with the method detailed by Tom above and it seems to be working, just got to get it live and in a lifecycle flow.

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