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Assigning content owners – how do you do it?

Home Forums GovIntranetters Assigning content owners – how do you do it?

This topic contains 4 replies, has 3 voices, and was last updated by  NatalieS 1 year, 1 month ago.

  • Author
    Posts
  • #2155

    SarahJeffs
    Participant

    Hi there, I’m interested how others are recording content owners for tasks.
    We currently record them on the spreadsheet of work recorded outside the intranet, however I’d like to have this recorded on an individual task so when we do a content report I can filter this and send out to owners directly for review.
    I would also be interested in displaying this on the page instead or in addition to the editor.

    It would be great to hear your thoughts govintranetters : )

  • #2156

    SarahJeffs
    Participant

    Ps. still can’t change my avatar with an uploaded image, sorry I look so green and angry!!

  • #2170

    Tom Andrew
    Participant

    Hi Sarah,

    I have been changing the author of each task to manage this. If you edit a Task and scroll right down you should find a “Author” menu. You should be able to then change the author from you, to the person responsible. If the menu is missing, select it from “screen options” which is on the top right when you are editing a Task.

  • #2258

    SarahJeffs
    Participant

    Thanks Tom, yes I’m considering creating generic authors for departments across the business and using this for content review. The previous editors were using their individual names and as the intranet admin team loaded most of the content we weren’t recording the owners very effectively.
    I’m considering asking HT to develop a way to report from the system on posts so that I can extract a spreadsheet which includes:

    Posts by type along with:
    Title
    URL
    Child/parent pages by ID?
    Author
    Date of last revision
    Category
    Sub category
    Tags
    Keywords
    Relevanssi keywords
    Published state – draft pending published etc

    Documents by type with:
    Title
    URL
    attached or detached and to what post
    Category
    Sub category
    Author
    Date uploaded/updated

  • #2262

    NatalieS
    Participant

    Hi Sarah,

    I’ve been adding a named page owner in text right at the bottom after the content. Also experimenting with the method detailed by Tom above and it seems to be working, just got to get it live and in a lifecycle flow.

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